The document provided upon completion of automotive maintenance services at a large retail corporation serves as a formal record of the transaction. This record details the services rendered, including the type of oil used, filter replacement, and any other checks or maintenance performed on the vehicle. It includes the date of service, vehicle information, pricing breakdown, and any applicable warranty information related to the service.
This documentation is essential for several reasons. It serves as proof of service, which can be critical for maintaining vehicle warranty compliance and demonstrating adherence to recommended maintenance schedules. Furthermore, it provides a historical record of automotive care, which can be valuable when selling the vehicle or addressing potential mechanical issues in the future. Retaining this documentation can also aid in resolving disputes regarding the service performed and ensuring the accuracy of billing.
The following sections will delve into the specific information typically found within such a document, how to interpret its contents, and best practices for utilizing it for effective vehicle maintenance management.
1. Date of Service
The “Date of Service” is a critical component of any automotive maintenance documentation, including those generated for oil changes at Walmart locations. This date serves as the definitive timestamp for when the service was performed on the vehicle. Its accuracy is paramount, as it directly impacts the ability to track maintenance intervals and adhere to manufacturer-recommended service schedules. For instance, if a vehicle requires an oil change every 5,000 miles or six months, whichever comes first, the “Date of Service” on the most recent receipt establishes the starting point for calculating the next service due date. Errors or omissions in this field can lead to premature or delayed maintenance, potentially affecting vehicle performance and longevity.
Consider a scenario where a vehicle owner adheres to a strict maintenance schedule based on the “Date of Service” indicated on their Walmart service receipt. This record allows them to effectively monitor their vehicle’s maintenance history, which is particularly important when filing warranty claims or selling the vehicle. Prospective buyers often scrutinize maintenance records to assess the vehicle’s condition and adherence to recommended service intervals. A verifiable and consistent “Date of Service” across multiple receipts instills confidence in the vehicle’s upkeep.
In conclusion, the “Date of Service” entry on automotive maintenance documentation from Walmart holds significant weight. It acts as the cornerstone for tracking service intervals, managing warranty requirements, and ultimately, maintaining the vehicle’s operational health and resale value. Accurate record-keeping, centered on the “Date of Service,” is thus crucial for effective vehicle ownership and management.
2. Vehicle Identification
The accurate recording of “Vehicle Identification” details on a Walmart oil change receipt is fundamentally important for maintaining a verifiable and useful service record. This identification ensures that the services performed are correctly associated with the specific vehicle, providing a basis for tracking maintenance history and validating warranty requirements.
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Vehicle Identification Number (VIN) Recording
The VIN is a unique identifier assigned to each vehicle, acting as its fingerprint. Recording this number on the oil change receipt allows for unequivocal association of the service with the correct vehicle, preventing confusion when multiple vehicles are owned or serviced. Accurate VIN recording is crucial for warranty claims and recalls, where vehicle-specific information is required.
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Make and Model Confirmation
In addition to the VIN, the vehicle’s make and model, such as “Toyota Camry” or “Ford F-150”, should be accurately documented. This information, combined with the VIN, provides a readily understandable confirmation that the service was performed on the intended vehicle. Any discrepancies between the recorded make/model and the actual vehicle could indicate an error in the service process.
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Year of Manufacture Validation
The year the vehicle was manufactured is another essential piece of identifying information. It aids in determining the appropriate oil type and filter for the service and ensuring compatibility with any applicable manufacturer-specific recommendations. The year of manufacture can also affect warranty coverage, making its accurate documentation crucial.
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License Plate Association
While not as definitive as the VIN, the license plate number provides an additional layer of vehicle identification. It can be useful for quickly locating a specific service record, especially if multiple vehicles are associated with the same customer account. The license plate can also serve as a cross-reference to verify the accuracy of other identifying information.
The diligent recording and validation of “Vehicle Identification” elements on documentation serves as the foundation for accurate vehicle service history. This information is essential for both the vehicle owner and the service provider, ensuring that the correct services are performed and accurately documented for future reference, warranty claims, and vehicle resale value.
3. Oil Type Specification
The “Oil Type Specification” on automotive maintenance documentation, such as a Walmart oil change receipt, is a critical element that dictates the performance and longevity of the vehicle’s engine. Its accuracy directly impacts the engine’s lubrication, cooling, and overall protection against wear and tear.
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Viscosity Grade Designation
The viscosity grade, typically expressed using a Society of Automotive Engineers (SAE) designation (e.g., 5W-30, 10W-40), defines the oil’s flow characteristics at different temperatures. Incorrect viscosity can lead to inadequate lubrication at startup, excessive engine wear at high temperatures, and reduced fuel efficiency. The oil change receipt serves as a record that the proper viscosity grade, as recommended by the vehicle manufacturer, was used during the service. An example is a modern Honda Civic requiring 0W-20 full synthetic. A receipt incorrectly specifying 10W-40 mineral oil would indicate a significant deviation from the manufacturer’s recommendation.
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Oil Standard Compliance
Modern engine oils must meet specific industry standards set by organizations like the American Petroleum Institute (API) and the International Lubricant Standardization and Approval Committee (ILSAC). These standards ensure that the oil possesses certain performance characteristics, such as detergency, dispersancy, and oxidation resistance. The oil change receipt should indicate compliance with a relevant API or ILSAC standard (e.g., API SN Plus, ILSAC GF-6). Failing to meet these standards can result in increased engine deposits, sludge formation, and premature wear. For example, using an oil meeting an outdated API standard in a newer vehicle could compromise its performance and potentially void the warranty.
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Synthetic vs. Conventional Oil Designation
The oil change receipt must clearly indicate whether synthetic, semi-synthetic (synthetic blend), or conventional (mineral) oil was used. Synthetic oils offer enhanced performance benefits, including improved high-temperature stability, better low-temperature flow, and extended drain intervals, but at a higher cost. A mismatch between the vehicle manufacturer’s recommendation and the type of oil used (e.g., using conventional oil in an engine requiring synthetic) can negatively impact engine performance and longevity. If a vehicle requires full synthetic and the receipt states “Conventional”, this warrants immediate correction and potential oil change.
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Additives Specification
Specific additives are blended into motor oil to enhance its performance in various areas such as wear protection, viscosity index, and corrosion resistance. While the specific additive package may not be itemized on the Walmart oil change receipt, the overall compliance with API or ILSAC standards implies that the oil contains the necessary additives. Some vehicles might need specific additives not included in standard formulation (e.g. anti-friction) for optimal performance.
In conclusion, the “Oil Type Specification” captured on a Walmart oil change receipt represents a critical verification point that the appropriate lubricant was used for the vehicle’s engine. Verifying viscosity grade, standard compliance, and synthetic vs. conventional designation ensures adherence to manufacturer recommendations, promoting optimal engine performance and long-term reliability. Failure to accurately record and follow these specifications can lead to detrimental consequences for the vehicle’s engine.
4. Filter Part Number
The “Filter Part Number” on a Walmart oil change receipt serves as a precise identifier of the oil filter installed during the service. Its accuracy is paramount in ensuring compatibility and optimal filtration performance for the vehicle.
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Component Verification
The “Filter Part Number” provides a verifiable link to the specific oil filter used. This allows the vehicle owner to confirm that the correct filter, as recommended by the vehicle manufacturer or industry standards, was installed. Discrepancies between the recorded “Filter Part Number” and the recommended filter may indicate an error, potentially leading to reduced filtration efficiency and engine damage. For instance, if the receipt indicates a Fram PH3600 filter, but the vehicle requires a Mobil 1 M1-102, this discrepancy needs investigation.
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Quality Assurance
Different filter manufacturers offer varying levels of filtration efficiency and construction quality. The “Filter Part Number” enables a review of the filter’s specifications, allowing the vehicle owner to assess its quality and suitability for their driving conditions. High-quality filters generally provide superior filtration, protecting the engine from wear and extending its lifespan. The “Filter Part Number” allows comparison of filter specifications and reviews before the next service, promoting informed decisions.
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Warranty Compliance
Using the correct oil filter, as specified by the vehicle manufacturer, is often a requirement for maintaining warranty coverage. The “Filter Part Number” on the Walmart oil change receipt serves as evidence that a compatible filter was used during the service, protecting the vehicle owner’s warranty rights. In case of engine issues, the receipt can be used to verify the correct filter was installed according to manufacturer specifications, which may be required by the warranty.
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Service History Tracking
The “Filter Part Number” contributes to a detailed service history for the vehicle. It enables the owner to track the type and brand of oil filters used over time, facilitating informed decisions about future maintenance. Furthermore, it can assist in identifying potential issues related to specific filter types, allowing for proactive maintenance and preventing potential engine damage. Detailed records on past “Filter Part Number” allows the owner to choose the same type of filter for their next oil change.
The “Filter Part Number” documented on a Walmart oil change receipt is more than just a string of characters; it represents a critical element in ensuring vehicle health, maintaining warranty compliance, and tracking service history. Its accuracy and verification are essential for both the service provider and the vehicle owner.
5. Service Costs Detail
The “Service Costs Detail” section of the Walmart oil change receipt provides a transparent breakdown of all charges incurred during the service. This is a fundamental component because it establishes a clear understanding of what the customer is paying for and enables informed decision-making regarding future maintenance. For instance, if the receipt lists separate charges for oil, filter, and labor, it allows the customer to compare these costs with other service providers and assess the value proposition offered. A discrepancy between the advertised price and the actual charges listed on the receipt necessitates immediate clarification to prevent overpayment or misunderstandings.
The “Service Costs Detail” also plays a crucial role in budget management and expense tracking. By itemizing the charges, it enables vehicle owners to allocate maintenance expenses accurately and monitor spending trends over time. Consider the scenario of a business owner managing a fleet of vehicles. Consistent and detailed receipts with clear “Service Costs Detail” allows for accurate calculation of vehicle operating costs, facilitating better financial planning and resource allocation. Furthermore, this detail can be essential for tax purposes, as it provides verifiable documentation of vehicle maintenance expenses that may be deductible.
In summary, the “Service Costs Detail” on a Walmart oil change receipt is not merely a list of numbers; it is an integral part of the service transaction that promotes transparency, empowers informed decision-making, and facilitates effective financial management. Its accuracy and clarity are paramount for ensuring customer satisfaction and fostering trust between the service provider and the vehicle owner. The absence of or inaccuracies in “Service Costs Detail” can lead to disputes, erode customer confidence, and negatively impact the overall service experience.
6. Warranty Information
The inclusion of “Warranty Information” on a Walmart oil change receipt is crucial for protecting vehicle owners and ensuring compliance with manufacturer requirements. This information serves as a tangible record of service performed, which may be necessary for validating warranty claims.
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Proof of Adherence to Maintenance Schedules
Vehicle warranties often stipulate adherence to specific maintenance schedules. A Walmart oil change receipt documenting the date and mileage of the service provides verifiable evidence that the vehicle has been maintained according to these requirements. Failure to provide such documentation may result in denial of warranty coverage for related engine issues. A receipt showing regular oil changes at the intervals specified in the owner’s manual strengthens a warranty claim.
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Oil and Filter Specifications Compliance
Vehicle manufacturers frequently require the use of specific oil types and filters to maintain warranty validity. The Walmart oil change receipt should specify the oil viscosity grade, API rating, and filter part number. This information allows the vehicle owner to verify that the correct products were used during the service, further supporting warranty compliance. Using non-approved oil or filters can void the warranty on engine components that are subsequently damaged.
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Documentation of Service for Future Claims
Maintaining a comprehensive record of vehicle maintenance is essential when filing warranty claims. The Walmart oil change receipt serves as a valuable piece of documentation, providing detailed information about the service performed, including the date, mileage, and products used. This record assists in establishing a clear history of vehicle care, which can be crucial in resolving warranty disputes. A collection of such receipts demonstrates a consistent commitment to proper maintenance.
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Clarification of Walmart’s Service Warranty
In addition to the vehicle manufacturer’s warranty, Walmart may offer a limited warranty on the oil change service itself. The receipt should clearly outline the terms and conditions of this warranty, including the duration of coverage and the types of repairs covered. This warranty provides additional protection to the vehicle owner in case of issues arising from the oil change service. Familiarizing oneself with Walmart’s specific warranty terms is advisable.
The “Warranty Information” provided on a Walmart oil change receipt is a vital component of responsible vehicle ownership. By ensuring adherence to maintenance schedules, compliance with oil and filter specifications, and proper documentation of service, vehicle owners can protect their warranty rights and maintain the long-term health of their vehicles. The receipt serves as a critical piece of evidence in the event of a warranty claim and should be retained for the duration of the warranty period.
7. Mileage at Service
The recorded “Mileage at Service” on a Walmart oil change receipt is a critical data point for tracking vehicle maintenance and assessing its adherence to recommended service intervals. Its accuracy is essential for effective vehicle management.
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Establishing Maintenance Intervals
The “Mileage at Service” establishes the baseline for determining the next scheduled oil change. Vehicle manufacturers typically recommend oil change intervals based on mileage or time elapsed since the last service, whichever occurs first. For example, if an oil change is recommended every 5,000 miles, and the “Mileage at Service” on the receipt is 50,000 miles, the next service should be performed at approximately 55,000 miles. Deviation from this interval may negatively impact engine performance and longevity.
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Validating Warranty Requirements
Many vehicle warranties require adherence to specific maintenance schedules, including timely oil changes. The “Mileage at Service” on the Walmart receipt provides verifiable proof that the vehicle has been maintained according to the manufacturer’s recommendations. Failure to provide such documentation may void warranty coverage for engine-related issues. Regular oil changes documented by “Mileage at Service” demonstrate proactive maintenance.
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Assessing Vehicle Usage and Condition
Tracking the “Mileage at Service” across multiple oil change receipts provides insights into the vehicle’s usage patterns and overall condition. Significant increases in mileage between services may indicate heavy vehicle use, which could necessitate more frequent maintenance or inspections. Conversely, low mileage between services may suggest infrequent use, which could lead to other maintenance considerations, such as fluid degradation. Reviewing mileage trends can reveal potential maintenance needs.
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Facilitating Vehicle Resale
A comprehensive record of vehicle maintenance, including accurate “Mileage at Service” entries on oil change receipts, enhances the vehicle’s resale value. Prospective buyers often scrutinize maintenance records to assess the vehicle’s condition and its owner’s commitment to proper care. Consistent oil changes documented with accurate mileage readings instill confidence in potential buyers and demonstrate responsible vehicle ownership. Detailed maintenance records support a higher resale price.
The “Mileage at Service” recorded on a Walmart oil change receipt is not merely a number; it represents a critical element in ensuring vehicle health, maintaining warranty compliance, and facilitating accurate vehicle management. Its consistent and accurate recording is essential for both the service provider and the vehicle owner, providing a foundation for informed maintenance decisions and long-term vehicle care.
8. Service Advisor ID
The “Service Advisor ID,” present on automotive maintenance documentation, including a Walmart oil change receipt, serves as a unique identifier for the specific service representative who handled the transaction. This identifier facilitates accountability and allows for tracking the quality of customer interactions.
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Accountability and Responsibility
The Service Advisor ID links the transaction directly to the individual responsible for managing the service order. This allows Walmart management to assess individual performance, resolve customer complaints, and identify training needs. For instance, if a customer reports dissatisfaction with the service, the Service Advisor ID enables pinpointing the employee who processed the order and investigating the issue. This accountability promotes quality service and employee development.
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Transaction Tracking and Auditing
The inclusion of the Service Advisor ID enhances the auditability of each transaction. In cases of discrepancies or errors on the receipt, the ID provides a starting point for investigating the issue and identifying the source of the problem. This is particularly important for financial reconciliation and ensuring accuracy in billing. For example, if a customer is overcharged, the Service Advisor ID allows Walmart to review the transaction and determine if the error was due to a system malfunction or human error.
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Customer Service Enhancement
By identifying the service advisor, Walmart can collect feedback related to individual employees. This feedback can be used to improve customer service practices and tailor training programs. Positive feedback can be recognized and rewarded, while areas for improvement can be addressed through targeted training. Repeated issues associated with a specific Service Advisor ID can trigger performance reviews and corrective actions to enhance the overall customer experience.
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Data Analysis and Performance Metrics
Service Advisor IDs enable data analysis to identify trends and patterns in service transactions. This data can be used to optimize service processes, improve efficiency, and enhance customer satisfaction. For instance, analyzing the average service time associated with different advisors can reveal best practices that can be shared across the team. Performance metrics based on Service Advisor ID can drive continuous improvement and operational efficiency.
In conclusion, the Service Advisor ID on the Walmart oil change receipt serves as a critical link in ensuring accountability, facilitating transaction tracking, enhancing customer service, and enabling data-driven performance improvements within Walmart’s automotive service operations. Its presence promotes transparency and allows for a more efficient and customer-centric service experience.
Frequently Asked Questions Regarding Walmart Oil Change Documentation
This section addresses common inquiries concerning the automotive maintenance record received following an oil change service at Walmart locations.
Question 1: What information is typically included on this documentation?
The documentation generally includes the date of service, vehicle identification details (VIN, make, model, year), the type of oil used (viscosity, synthetic/conventional designation), the oil filter part number, a breakdown of service costs, any applicable warranty information, the vehicle’s mileage at the time of service, and a service advisor identification number.
Question 2: Why is it important to retain this record?
This record serves as proof of service, essential for maintaining vehicle warranty compliance and demonstrating adherence to recommended maintenance schedules. It also provides a historical record of automotive care, valuable for vehicle resale or diagnosing future mechanical issues.
Question 3: How does this documentation support vehicle warranty claims?
The documentation verifies that the vehicle has been maintained according to the manufacturer’s specifications, including the use of appropriate oil types and filters. This information is often required to validate warranty claims related to engine performance or premature wear.
Question 4: What steps should be taken if there is an error or omission on the documentation?
The vehicle owner should immediately contact the Walmart Auto Care Center where the service was performed and request a corrected document. Retaining the original record along with the corrected version is advisable.
Question 5: How long should this documentation be kept?
The documentation should be retained for as long as the vehicle is owned, and potentially beyond if there are concerns about future liabilities or claims. Maintaining a digital backup is recommended to prevent loss or damage.
Question 6: Can this documentation be used to track long-term vehicle maintenance costs?
Yes, by compiling and analyzing the “Service Costs Detail” from multiple documents over time, the vehicle owner can monitor maintenance spending trends and make informed decisions about future vehicle care.
Maintaining accurate and complete automotive maintenance records is essential for responsible vehicle ownership. This information supports warranty compliance, facilitates accurate expense tracking, and enhances the vehicle’s resale value.
The following section will discuss best practices for managing and utilizing automotive maintenance records for optimal vehicle care.
Effective Management of Automotive Maintenance Documentation
This section provides guidance on optimizing the use of automotive maintenance documentation for responsible vehicle ownership and long-term maintenance planning.
Tip 1: Verify Accuracy at the Point of Service. Before leaving the Walmart Auto Care Center, meticulously review the document to ensure all details vehicle information, oil type, filter part number, mileage, and costs are accurate. Discrepancies should be addressed immediately with the service advisor.
Tip 2: Implement a Consistent Filing System. Establish a dedicated physical or digital filing system for all automotive maintenance records. Physical documents should be stored in a secure, moisture-free location. Digital copies can be created through scanning or photography, ensuring easy accessibility and backup.
Tip 3: Regularly Update a Maintenance Log. Utilize the information from the documentation to maintain a comprehensive maintenance log. This log can be a spreadsheet, a dedicated mobile app, or a notebook. Record the date, mileage, service performed, and any relevant notes (e.g., upcoming maintenance needs identified during the service).
Tip 4: Correlate Documentation with Warranty Requirements. Carefully review the vehicle’s warranty terms and conditions, paying close attention to required maintenance schedules and approved fluids/filters. Ensure that the documentation clearly demonstrates compliance with these requirements to protect warranty coverage.
Tip 5: Utilize Documentation for Resale Value Enhancement. When preparing to sell the vehicle, present a well-organized collection of maintenance records to prospective buyers. This demonstrates a commitment to proper vehicle care and can significantly increase the vehicle’s perceived value and marketability.
Tip 6: Schedule reminders based on the Documentation. Set up reminders in a calendar or app based on the dates and mileage information to make sure the next oil changes is done on the specific time. This improves the engine life and reduces the chances of failures.
By adhering to these guidelines, vehicle owners can effectively leverage automotive maintenance documentation to ensure optimal vehicle health, maintain warranty compliance, and enhance the long-term value of their investment.
The concluding section will summarize the importance of automotive maintenance documentation and its impact on responsible vehicle ownership.
Conclusion
The preceding discussion has illuminated the multifaceted importance of the Walmart oil change receipt. It has demonstrated that this document extends far beyond a simple record of payment. Rather, it serves as a critical tool for vehicle maintenance management, warranty adherence, and long-term value preservation. Each element, from the date of service to the filter part number, contributes to a comprehensive vehicle history.
Therefore, the diligent acquisition, careful review, and systematic management of such documentation are not merely recommended, but essential. The informed vehicle owner recognizes the inherent value of the information contained within, utilizing it to proactively manage maintenance schedules, safeguard warranty rights, and ultimately, ensure the sustained health and performance of their vehicle. Its neglect can result in significant long-term financial and operational repercussions.
